Preparation is very important when it comes to executive travels. If you’re responsible for making travel arrangements for the CEO, here are important pointers to consider.
Find out more about the objectives or purpose of the trip. Know why the executive wants to travel. Make sure that the arrangements will make this happen with ease.
How much money is the executive ready to spend on the trip? This should guide your planning process, especially when it comes to booking flights and hotels.
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Talk to the staff members or assistants that have been involved in making travel arrangements for the executive in the past. Find out what they did and how they did it. This should act as your frame of reference when making current travel arrangements for the executive.
Get all the necessary details of the executive. This will make booking flights and making reservations easier. Some of the details that you need to do this include their name, email address, ID, and phone number.
Check the passport of the executive to ensure that it’s valid. Make sure that it’s not about to expire. In some countries, travelers are required to have Visas and vaccination forms. Additionally, the executive may need travel insurance too. Make sure that such things are taken care of before the executive travels.
Will the executive be flying, taking a taxi, using a car rental service, Uber, or limousine? Consider such factors and make travel arrangements accordingly. Focus on making the trip comfortable for the executive. Ideally, make sure that the executive won’t struggle to move from one point to another.
Take your time to research the travel destination of the executive. Make sure that the executive has all the necessary information before traveling. For instance, find out more about the hotel in which the executive will be staying. How close is it to the conference room? Your responsibility is to ensure that the executive won’t struggle or have difficulties moving around.
Observe these points when making executive travel arrangements and the process will be easier for you.